This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.
The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain.
J Hogan & Son Ltd is pleased to provide the following Privacy Notice:
J Hogan & Son Ltd uses the information collected from you to provide quotations, make telephone contact and to email you marketing information which we believe may be of interest to you and your business. In you making initial contact you consent to us maintaining a marketing dialogue with you until you either opt out (which you can do at any stage) or we decide to desist in promoting our services. We also act on behalf of its clients in the capacity of Data Processor. When working exclusively as a Data Processor, we will be acting on the instruction of its client.
Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like your name, business contact details and Internet Protocol (IP) addresses. We may from time to time use such information to identify its visitors. We may also collect statistics about the behaviour of visitors to its website.
Any information we hold about you and your business encompasses all the details we hold about you and any sales transactions including any third-party information we have obtained about you from public sources and our own suppliers such as credit referencing agencies.
We will only collect the information needed so that it can provide you with products and consulting services, this agency does not sell or broker your data, although coincidentally there may be times when your information could be contained in data that we have purchased from a third-party list broker, on behalf of a client.
LEGAL BASIS FOR PROCESSING AN PERSONAL DATA
To meet our contractual obligations to clients and to also respond to marketing enquiries.
LEGITIMATE INTERETS PURSUED BY J HOGAN AND SON LTD
To promote the products and consulting services offered by J Hogan & Son Ltd and/or to market the services and/or products offered by J Hogan & Son Ltd existing clients.
Through agreeing to this privacy notice you are consenting to J Hogan & Son Ltd processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing email@example.com or writing to us, see last section for full contact details.
J Hogan & Son Ltd may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. J Hogan & Son Ltd requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR.
J Hogan & Son Ltd do not broker or pass on information gained from your engagement with the agency without your consent. However, we may disclose your Personal Information to meet legal obligations, regulations or valid governmental request. The agency may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of J Hogan & Son Ltd or the wider community.
We will process personal data during the duration of any contract and will continue to store only the personal data needed for a maximum of 3 years or up to 5 years after the contract has expired to meet any legal obligations. After five years any personal data not needed will be deleted.
Your Rights as a Data Subject
At any point whilst the company is in possession of, or processing your personal data, all data subjects have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that we refuse your request under rights of access, we will provide you with a reason as to why. You have the right to complain.
All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.
You will need to provide identification before we are able to supply you with your data.
You can request the following information:
Identity and the contact details of the person or organisation that has determined how and why to process your data.
Contact details of the Data Protection Officer, where applicable.
The purpose of the processing as well as the legal basis for processing.
If the processing is based on the legitimate interests of us or a third party such as one of its clients, information about those interests.
The categories of personal data collected, stored and processed.
Recipient(s) or categories of recipients that the data is/will be disclosed to.
How long the data will be stored.
Details of your rights to correct, erase, restrict or object to such processing.
Information about your right to withdraw consent at any time.
How to lodge a complaint with the supervisory authority (Data Protection Regulator).
Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
The source of personal data if it wasn’t collected directly from you.
Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
In the event that you wish to make a complaint about how your personal data is being processed by ourselves you have the right to complain to us. If you do not get a response within 30 days you can complain to the ICO.
Data Protection Officer, J Hogan and Son Ltd, Grove Farm, Ettington, Warwickshire, CV37 7NX
Telephone: 07854 240 764 or email: firstname.lastname@example.org